Members Present: Karen Lascelle, Robin Pelletier, Mona McCready, Carol Merrill, Henriette Girard, William Barnett, Thomas Gilligan, and Ben Fontaine

Excused Absent: Jennifer Morin, Gabby Daneault and Robin McAfee

Unexcused Absent: Tom Irzyk, David Baker, and Brian Duchesne

Others Present: David Jodoin

Karen Lascelle called the meeting to order at 7:00 p.m.

The committee then reviewed the minutes of the April 17, 2003 meeting.

Mona made a motion to accept the minutes as written, seconded by Ben. The motion passed unanimously with one abstaining vote (Robin P.)

Karen then reviewed the subcommittee listing. She asked each member to check to make sure they were on the subcommittees they wanted to sign up for and she felt that there were too many members on the Police Department subcommittee.

Henriette suggested that since the Sewer Department had a larger budget, maybe someone would like to switch from Police to Sewer. Since Dave B and Brian are not here, maybe we could wait.

Henriette asked Bill if being on the Police Department subcommittee would be a conflict for him, he stated that he thought he was on Executive and Fire.

Karen then made these changes and stated that this would give three members on the Executive, and three for Police.

Robin P. asked if the subcommittee’s meet weekly, how does this work? Karen explained that they are a subcommittee to help correspond with that department throughout the budget cycle. So if the Highway Department is meeting about their budget, then they will let you know that they are discussing budget items and then you will be invited to attend that meeting. You are there more to observe then anything else.

Karen stated that she was on the School Board subcommittee last year and that they e-mailed us each time they had budget items on their agenda. Then there were a couple of other meetings with just the budget committee subcommittee and the school board subcommittee to discuss items.

The Town expenditures were mailed to all members and Henriette handed out the Sewer Department budget expenditures today.

David J. stated that nothing much has changed in the expenditures. Mona asked about the Executive gasoline item. David stated that this is an in and out account. The gasoline pumps are at the Highway garage and the Town pays the gas bills out of Executive. At the end of the month, Jimmy reads the pumps and the usage is charged back to all the accounts.

A question was asked about the Cemetery budget, David J. explained that this was a long drawn out discussion last year and it was decided at the end to put $10,500 on one line. Carol M. asked why it was not being used for the survey. David J. stated that he tried to categorize but it could be under Cemetery expense, but I really want to know how much the survey will cost.

Carol stated that they had asked for $20,000 and the Budget Committee had knocked it down to $10,500. David J. stated that the expenses were not broken down by line. Henriette stated that the money is needed to Cemetery expenses, David J. stated that is still there, it is just not broken down by subcategories.

Carol M. asked if the decision had been made where the Cemetery would be located. David J. stated no, not yet. She then asked what they were surveying? David stated that it was the final cost for the survey of the property on Gilbert Road.

Tom G. asked David that as the expenses are broken out, i.e. legal or advertising, it will show up on separate items? David J. stated that not on the cemetery budget but on all of the others because when the Budget Committee went through this budget, they did not designate how much was to be used for each line item.

He then stated to David, that there are line items on the Cemetery Budget that you broke out, David stated that these lines are from prior years and they have just carried over. David stated that the committee may see charges to different lines of the Cemetery budget so that he can keep track of the expenses.

Henriette asked what had been advertised for the Planning Board. David stated that this was for meetings. Henriette stated there is not going to be enough money in this line. David stated that is based on the number of cases that come before the Planning Board and it is hit or miss.

Karen asked if the Town gets this money back? David J. stated that fees are charged so it does show up as revenue.

Karen stated that the Executive advertising was over also. Carol M. stated that the election printing was also over, Karen stated that it was big ballot. David stated that the larger the ballot, the more we spend. The more warrant articles, the more it costs.

So we may have to put more into this account. David stated that next year it will be more.

Henriette asked why the Welfare miscellaneous is 100% in the black. David stated it was for _________________ that we just put $500 in there and we have had three of them this year to push it over.

There was a questions asked that I could not understand, David answered that we were right on line, some of the Departments buy supplies in bulk and some stuff is prepurchased. It was asked what percent the Town should be on now? David J. stated we should be between 67 to 70%.

Henriette commented that today’s meeting was not posted until today, when she did it. Karen stated that it is really not a legal meeting, but since we have not decided anything we should be all set. David was going to speak with Jennifer about this.

Henriette stated that usually the Secretary has to post the meeting. Karen stated that Dave Eaton used to post the meetings; therefore, Mona would not have known this. Henriette stated that the meetings were usually posted at Bi-Wise and one at the Town Hall.

Karen asked if the Committee should revote on the minutes at the next meeting. David stated that would probably be a good idea.

Mona asked how much time is needed to post the meeting. Henriette stated that it must be posted at least 24 hours before the meeting.

Karen stated that Jen had made the agenda, so Mona could get the agenda from her and then post the meeting.

Robin P. made a motion to recess, Tom G. seconded. The motion passes unanimously.

Karen stated that the next meeting is scheduled for September.

Ben stated that the Committee is required to post the meeting notices in two places, it does not have to be Bi-Wise, but that is a good place because people are in and out of there. He stated that he has posted many notices and have never seen anyone stop to read them.