TOWN OF ALLENSTOWN

SELECTMEN’S OFFICE

16 SCHOOL STREET

ALLENSTOWN, NEW HAMPSHIRE 03275

SELECTMEN’S PUBLIC MEETING 4/4/2005

Chairperson Sandra A. McKenney opened the meeting at 7:00 PM. Present at the meeting were: Sandra A. McKenney, Peter A. Viar, and Thomas R. Gilligan, Selectmen; David M. Jodoin, Administrative Assistant. In the audience: Kerrie Diers, Central NH Regional Planning; Shaun Mulholland, Armand Verville, and Larry Anderson of the Building Committee.

The Selectmen met with Kerrie Diers from Central NH Regional Planning Commission to discuss the circuit rider services that they may be able to assist the Town with. Kerrie handed out a sample contract and a packet with a general description of the services that the Commission offers different Towns. The Town is in need of help with the Planning Board and the Zoning Board. The Planning Board will have elections on Wednesday. A new Chairman will be selected as Tom Gilligan has resigned to fulfill his duties as Selectman. Kerrie will get together with David to come up with a plan.

The Selectmen met with Shaun Mulholland from the Police Department and Armand Verville, to discuss issues with the new Police building. Items that were discussed involved locks for the 4 doors; the phone system bids, the construction of the sally port and performance bonds. The Board decided that a bond would not be necessary as the contractor would not be paid up front but rather as construction progressed. A contract will be made up to state the payment options as well as the guarantee of the workmanship.

The sealed bids for the building project will be opened on April 11th, at 6:30 PM. The decision on the bid winner will be decided on the 18th of April meeting.

The Selectmen discussed setting up a recycling program at the Highway shed and will discuss this matter with the Road Agent at a later time. Sandy stated that Senate Bill #121, which passed the Senate and is now going to the House. Tom Gilligan would like the Town Attorney to send the Selectmen the full verbiage of the bill, not just the amendment. Peter Viar stated we could get this from NHMA. Tom questioned whether the Town is allowed to reject a trail? Does the Town have control? Do the Selectmen have the final say? David will call Judy Silva to obtain a revised document for the Selectmen to review.

The Selectmen met with Everett Chaput, the Fire Chief, to discuss the fire truck that is presently in Patterson, NJ. Four people from the Fire Department went to New Jersey to view the truck and discuss the possibility of acquiring this vehicle for the Town. The group met with the Chief Mechanic, a Captain and a driver. The vehicle has been in their possession over a year and is in service. The ladder is solid. The truck is ready to go and would serve the Town very well, according the Fire Chief. The new price is $39,000, and if the certification is done in Alabama, there is an additional $6,000 cost. Buying this vehicle would resolve the rescue truck issue.

Tom Gilligan would like to take a tour of the Fire station and its equipment, so he could have a better understanding of purchasing or not purchasing this new truck from New Jersey. He will visit the station of Tuesday afternoon, at 2 PM.

The Selectmen discussed the invoice from Chris Roy for reimbursement of travel with the Chief. The bill is for 2 trips to Ossipee for truck repairs.

The Selectmen discussed with the Fire Chief a news article regarding a fire at the Sewer plant. Sandra and Tom would like a letter written to the Ferry Street residents regarding their safety and evacuation on that day. The Chief responded that there was no risk for anyone. The evacuation was done for precautionary measures only until they could determine the extent of the situation.

The Selectmen also discussed who is in charge as an Emergency Operations Director, should there be an emergency situation in Town. The Chief responded that it would be the Chairperson of the Board of Selectmen. There should be a set of procedures in place. Peter mentioned that the policy is outdated and should be reviewed.

Then Fire Chief will meet with the Selectmen on April 13th, at 7:30 PM to further discuss the purchase of the truck.

Sandra stated that Deanna Rush called her to tell the Board that House Bill #160, regarding the naming of the Route 3 Bridge will take place on April 13. Sandra plans on attending.

Peter Viar made a motion to accept the minutes of March 20. No action was taken, as Sandra McKenney wanted to make an amendment on the last paragraph but did complete the action.

Peter Viar inquired if there was a cut permit for Lot 119 as a lot of trees have been cut and the permit came in on March 29th, and was just signed tonight by the Selectmen. David will check.

The Town Hall personnel are in need of 5 new PC’s and a new server. Tom Gilligan will work on this and report back to the Selectmen. Peter stated that he did not want to buy junk and that he wanted to see the specifics before approving the purchase. Tom will get the specs for the next meeting.

A motion was made by Tom Gilligan, seconded by Peter Viar, to go into Non-Public session per RSA 91-A: 3,II, C, for personnel reasons. Roll call vote: Sandra, yes; Peter, yes; Tom, yes. Motion passed. The non-public meeting started at 9:42 PM. The Public meeting resumed at 10:15 PM.

A certificate of appointment was issued to James Rodger as a full-time member of the Planning Board, effective 4/4/05 expiring 4/1/2008. Also, an appointment of Arthur Houle as an alternate to the Planning Board, effective 4/4/05, expiring 4/1/06.

The meeting adjourned at 10:17 PM.

SANDRA A. MCKENNEY, CHAIRPERSON

PETER A. VIAR, SELECTMAN

THOMAS R. GILLIGAN, SELECTMAN