TOWN
OF ALLENSTOWN
SELECTMEN’S
OFFICE
16
SCHOOL STREET
ALLENSTOWN,
NEW HAMPSHIRE 03275
SELECTMEN’S PUBLIC MEETING 3/18/02
Arthur G. Houle, Chairman of the Board of
Selectmen, called the meeting to order at 7:05 PM.
Present were Arthur G. Houle, Benjamin E.
Fontaine, Jr., Sandra A. McKenney, Selectmen; David M. Jodoin, Administrative
Assistant; Jim Rodger, Henriette Girard, and Jim Boisvert.
The first order of business was to elect a
Chairman for the coming year. Each Selectman nominated himself/herself. Arthur
G. Houle seconded the motion to elect Benjamin E. Fontaine, Jr. as Chairman of
the Board. Vote was unanimous.
Benjamin E. Fontaine, Jr. asked the Board
who wanted to be responsible for the different Boards in Town. Sandra A.
McKenney will represent the Board on Tri-Town Ambulance, Central NH Planning,
and Joint Loss Management Committee.
Arthur G. Houle will represent the Board on
the Budget Committee; Benjamin E. Fontaine, Jr., will represent the Board on
the Planning Board.
Ben inquired if anyone received an
invitation to the CAP Meals 30th Anniversary on Friday at the Parish
Center. David stated that he and Sandie will attend.
There is an open house for Renaissance
Night on March 19th. The Board is invited to attend. Allenstown
participates in the after school program at ARD, the computer program at the
Senior Citizen center, and the exercise room at Pembroke Academy.
The Selectmen briefly discussed the Parks
and Recreation Center problems as a result of the warrant article not passing
regarding the position of Director for the Center.
Jim Rodger offered his services to be on
the Recreation Commission if a commissioner is needed. Sandra A. McKenney
thinks there are already 3 Commissioners.
The Selectmen met with Jim Boisvert to
discuss bids for street sweeping. Two bids were received; Dusty’s Maintenance
and Barcs.
Bids for paving New Rye Road, Granite
Street, and the Fire Station parking lot will be taken until April 8.
The Selectmen met with Allen Remillard,
Commissioner of the Parks and Recreation, Dick Boucher, a potential
Commissioner and Tami Hutchins, worker at the Recreation Center to discuss what
will be done now that the warrant article for a Director did not pass. They are
looking for a solution especially regarding the Summer program. After a lengthy
discussion, the Selectmen asked Mr. Remillard what he proposed to do: He
suggested to keep Tami on the payroll until the end of the summer program;
eliminate most field trips, unless fund raisers will raise the money for
busses. It was also brought out that donations are accepted. The Summer program
would cost $3 a day for each person.
David inquired about the Friends of
Recreation Center fund. Are all the papers for non-profit filed under the
Center ID#, not an individual’s #. Mr. Remillard will check.
Selectman Houle discussed proper procedures
for Parks and Recreation meetings. All meetings should be posted with time and
location; minutes of each meeting should be taken; minutes should be
distributed to Town officials; purchase orders should be signed by
commissioners; one person should be in charge of purchases; and the
Commissioners should know the balance of their budget.
The Center is now open from 2:30 PM - 7:00
PM. Saturday is now closed because of no funds available.
Mr. Remillard questioned the Capital
Reserve Fund. As of April, 2001, the balance was $36,000. Mr. Remillard was not
aware that the budget committee took out $20,000 as the warrant article was
defeated. There is currently $16,000 in the account. David discussed how the
transfers were done.
It was decided that the Summer program will
be July 8th through August 9th. Tammy will be on the
payroll until then.
Chairman Fontaine opened the bids for
street sweeping. Barcs Enterprises was $3,200 with $75 per hour on call back.
Dusty’s Maintenance was $2,265.00.
On motion of Arthur G. Houle, seconded by
Sandra A. McKenney, the bid of $2,265.00 from Dusty’s Maintenance was accepted
unanimously pending the receipt of their insurance certificate.
Jimmy discussed a problem on Granite Street
regarding Town property and the Deblois property. Attorney Bedard will write a
letter to Mrs. DeBlois regarding this situation.
David discussed shelving and paint for the
upstairs room to organize the filing of documents. He estimated to cost to be
no more than $600. On motion of Arthur G. Houle, seconded by Sandra A.
McKenney, the Selectmen approved the expenditures. Motion passed unanimously.
The Selectmen discussed the Smoking Policy.
There has to be a designed area; it must be enforced; the policy must be signed
by everyone working at Town Hall and there will be no further warnings before a
fine is imposed. David will draft the form.
There will be no one allowed behind the
locked doors at Town Hall except the employees for security reasons.
The Department Head meeting will be next
week, March 25th at 7:30 PM. The Selectmen will also discuss at 7:00
PM the ATV issue with all concerned parties.
David mentioned that the Police Chief would
like the present Building committee disbanded and establish a new building
committee to look into buildings for the Highway and Police Departments.
The Selectmen suggest finding volunteers
who have not served on committees lately to work on the Master Plan and Capital
Improvement.
The appointments for 2002 will be signed by
the Selectmen at their next meeting.
The Recreation Center roof should be done
next week.
On motion of Sandra A. McKenney, seconded
by Arthur G. Houle, the meeting adjourned at 10:37 PM. Motion passed
unanimously.
APPROVED:
BENJAMIN E. FONTAINE, JR. CHAIRMAN
ARTHUR G. HOULE, SELECTMAN
SANDRA A. MCKENNEY, SELECTPERSON