TOWN OF ALLENSTOWN

SELECTMEN'S OFFICE

16 School Street

ALLENSTOWN, NH 03275






SELECTMEN'S PUBLIC MEETING 04/17/06


Sandra A. McKenney, Chairperson for the Board of Selectmen, opened the meeting at 6:03 p.m. Present at the meeting: Sandra A. McKenney, Chairperson: Peter A Viar, Selectman: Carol Merrill, Selectperson: Kelley Collins, Administrative Assistant, Biron Bedard, Town Counsel: Matt Call, Union Leader.



Non Public Session:


Town Attorney met with the Board under client attorney confidentiality from 6:03 p.m. to 6:09 p.m.

There were two decisions made during that session:


1. Personnel Plan


Board of Selectmen made a change to the personnel plan on page 32, 9.2 the change is, The Board of Selectmen and Department Head MAY instead of SHALL post all open positions on the bulletin board for a period of seven (7) working days. Selectmen also changed page 32, 9.3 The Admin Asst. may instead of shall advertise all such vacancies in at least one (1) local newspaper. Motion made by Peter to change shall to may as read by Chairperson. Seconded by Carol. Motion passed 3-0.


2. On last Page


Minutes


Motion made by Peter to accept 3-13-06 minutes with changes. Seconded by Sandy. Carol abstained. Motion passed.

Motion made by Peter to accept 4-10-06 minutes with changes. Seconded by Carol. Motion passed


Document


Office of Information Technology Technical Agreement Department of Safety MAAP Project agreement serves as a guideline for municipal agents operating State computer equipment and/or its communication lines provided to municipalities for the purpose of transacting on-line Municipal Agent Automation Project (MAAP) transactions. Agreement signed by the BOS on April 17th 2006 and will be mailed to the State. (See page 3 for vote:)


Appointments


The BOS signed appointment forms for Suzanne Wilson as Welfare Officer. Diane Demers as Deputy Welfare Officer. Terms expire April 1, 2007.


ZBA


Sandy read a resignation letter from Jennifer Telless, ZBA secretary, dated March 16, 2006. Motion made by Peter to accept Jennifer's resignation. Seconded by Carol. Motion passed 3-0.




SELECTMEN’S PUBLIC MEETING 04/17/06 PAGE 2



Recreation


Kelley stated at this time that the Recreation Commission only has one member and the Board is holding four applications for the use of Volunteers Park. Only one of these applications has been acted on. Capt. Mulholland and Jim Rodger met with the Board to discuss various happenings at the Volunteers Park. Peter would like more details including proof of insurance for all applications.

Motion made by Peter to allow the use of Volunteers Park for the New England Patriots Alumni soft ball game.

Seconded by Carol. Motion passed 3-0.

Motion made by Peter to approve the use of the field for the Suncook Little League from 4-1-06 to 8-30-06. Seconded by Carol. Motion passed 3-0.


Cruisers


Capt. Mulholland informed the Board that Vehicle Number 3 is out of service and he will not spend the money to fix it. He discussed his plan for vehicles as part of a bigger Capital Improvement Plan (C.I.P). Cpt Mulholland feels it will be cost effective in the rotations as long as the Selectmen and Budget Committee continue to support the current lease replacement plan. Boards of Selectmen are in support of Cpt. Mulholland's proposed vehicle rotation.


Details


Capt. asked if Police Dept. could use Town car on rare occasions for Detail work, Board agreed.


Fire Hydrant


Sandy asked the status of the fire hydrant on the bridge. Kelley said that last she knew Chief Chaput was working with Pembroke Water Works on this.


Volunteers Park


Sandy informed the Board that the ceremony for Volunteers Park would be May 13th. Sandy stated that she would not be able to attend. Peter cannot commit that far out for travel reasons.


Ethics Code


Kelley asked the Board if they had a change to look at the Ethics Code. Sandy asked if this was based on one they had already. Kelley stated that it is based on other communities and as far as she knew this Town has never had an Ethic Code. Kelley stated that this is not based on anything that is going on. She felt that it will be good for Elected Officials, Employees, Boards, and Committees to have a guideline. Kelley stated that there would be a Public Hearing on this along with the Traffic Ordinance that was submitted by Capt. Mulholland and the fee structure.


Norman Hamel


Kelley informed the Board that Norman Hamel former Town employee had a heart attack. She would like the Board to sign a card and she will sent it to him.


Bldg. Inspector Position


Kelley informed the Board that she would be interviewing two candidates on 4-18-06 for the Code/Building Inspector position. Jack Dever our contracted B.I. will sit in on these.




SELECTMEN’S PUBLIC MEETING 04/17/06 PAGE 3




Non-Public Session:


Sandy made a motion to go into Non-Public Session under RSA 91 - A 3, II (a) @ 7:34 p.m. Seconded by Peter. Roll call, Peter yes, Carol yes, Sandy yes. Motion passed 3-0. Peter made a motion to leave Non Public Session @ 7:50 p.m. Seconded by Carol. Roll call, Peter yes, Carol yes, Sandy yes. Motion passed 3-0.


Lawn Ornament

Kelley informed the Board that there is a resident in Town that would like the angel lawn ornament. The Board discussed this and did not think that this was a good idea.


Dell Computer


Kelley and the Board discussed the purchase of a computer for the Board of Selectmen's secretary. This was budgeted for and Peter will review the specifications.


Document for the Landfill

Kelley stated that by May 15th the Town is required to have a scope of work submitted to the Department of Environmental Services. Kelley has been in contact with Nobis Engineering. Nobis will do a proposal to see what it would cost to do that scope of work. Each year by January 1st we must submit a site summary report. Discussion took place about the monitoring wells at the landfill.


Piece of Land


Jim Rodger met with the Board and discussed property in Town on behalf of North Rosa Trust. The Board had no comment.

Roof Bid


Peter made a motion to accept the Town Hall roof repairs & replacement proposal from R. J. Kellogg received January 31st, 2006. Fifty year architectural singles at $23,525.00. Seconded by Carol. Motion passed 3-0. The Board asked Kelley to make sure she gets another proposal for the small roof at side entrance.


MAAP Project


Motion made by Sandy that the Board agrees to sign the Office of Information Technology Technical Agreement Department of Safety MAAP Project and authorizes Selectman Viar to sign agreement. On this day April 17th, 2006. Seconded by Carol. Motion passed 3-0.



#2. Based on advice on Town Counsel the Selectperson, Carol Merrill and Chmn. Sandy McKenney agreed to authorize Selectman Peter Viar's son Michael to attempt to hack into the Towns MAP program as we have been unable to obtain password from a former employee. Peter Viar excused himself from this discussion. The Board acknowledges that the program could be damaged or even lost. Peter asked that we notify the Software Company that Michael would be attempting this and make contact info available to Michael.










SELECTMEN’S PUBLIC MEETING 04/17/06 PAGE 4




Motion to adjourn by Peter, Seconded by Carol at 8:30 P.M. Motion passed.




SANDRA A. McKENNEY, CHAIRPERSON





PETER A. VIAR, SELECTMAN




CAROL MERRILL, SELECTPERSON